Payroll - Begin New

Last Updated 05/15/13


The payroll module of is simple and easy to use. The payroll module allows all of the entries that have been captured by the system to be displayed in a format that shows all calculations for any rules and criteria that has been set in the preferences section. If there is an overtime setting, overtime will be calculated.

If there are holiday entries and day off requests that have been approved, those will be calculated and added to the payroll totals. From the payroll module, any time entry can be accessed. Any change that is made will be reflected through out the system. There is no need to make a change in a report, then go back into the payroll and re-calculate. If the payroll is ready to export you can click on finalize all departments and the "Export" button will appear.

Begin New Payroll

Let's start off by creating a new payroll. To do this click on the "Payroll" tab and then click on the "Begin New Payroll" button.


On the "Begin New Payroll" page, there's a few fields that you need to fill out to set up the payroll.

Look at the image below. Notice that the fields marked with a colored line indicates that this is a required field.


Now let's start by filling out all the fields. 1) You need to give your payroll a name for referencing reasons. 2) Next, select the date range (Defaults to Current Pay Period). HourDoc allows you to create payrolls for up to one entire year. 


HourDoc has added settings that can narrow down your payroll even further. 1) If you check this box, it will re-run your last payroll for you. 2)You can include In-Active employees to the payroll if needed. 3)You can set the payroll to only include Hourly Employees or Only Salaried employees. If you want your payroll to include both Salaried and Hourly, Do not check either of the check boxes. 


1)You can include specific Locations/Departments in your payroll. This can be done by pressing down and holding the "Ctrl" button while clicking on the departments you would like to add. 2) You can click on the "All Locations - Departments" checkbox and this will include all Locations/Departments to you payroll.


Now that we have gone through all of the settings, click on the "Submit Form" button at the bottom of the page to generate you payroll.



This concludes the payroll article. Feel free to give us feedback on this article.

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