Updated Sorting functionality:
Wage records are sorted according to the most recent date and is displayed first with the order descending:
- Upon logging in - Navigate to (Preferences > Personnel).
- Click employment for any of the employees.
- The employment records will be ordered with the most current date first. For records with the same start date, the most recent record will be displayed first (order by date descending).
- Click manage wages for any of the employment records.
- The wages will be ordered with the most current date first. For records with the same start date, the most recent record will be displayed first (order by date descending).
Latest Pay rate selected:
When updating a new employee wage record from payroll – the system will automatically select the latest pay rate.
The Wages button will now always be available in the quick link options, irrespective of whether the user is in the job/phases screen or not:
The system now differentiates between the 3 wage screens:
a. Default Wage Screen
b. Employee Wage History for all Jobs, if the user is required to track jobs
c. Job Wage Screen, if the user is required to track jobs
Default wage history:
Employee wage history for all jobs:
Job Wage Screen:
Once the sync options have been activated in the Admin Settings you will not be able to add new records to the employment or wage history.
**NOTE**
You will be prompted with a notice that your request cannot be processed and you will have the option to be navigated to this release article.
In order to add new records the payroll system (Prism HR) needs to be updated as it is the system of record:
Pay Rate Change:
A Manager with valid credentials will navigate to:
Menu > Modules > HR Action > Pay Rate Change.
Enter Employee ID or search via Employee’s Last Name.
Enter new Employee Wage Record and save the entry.
Once the new employee wage record has been created, a request will be sent to your payroll provider for confirmation.
After the new record has been approved the employee wage record will be added to the Employment history screen once the daily sync runs.
Job Change:
A Manager with valid credentials will navigate to:
Menu > Modules > HR Action > Job Change.
Enter Employee ID or search via Employee’s Last Name.
Select new job code from the select box.
Once the new job change entry has been created, a request will be sent to your payroll provider for confirmation.
After the new record has been approved the employee’s job title will update once the daily sync runs.
Status-Type Change:
A Manager with valid credentials will navigate to:
Menu > Modules > HR Action > Status Type Entry.
Enter Employee ID or search via Employee’s Last Name.
Update the entry as per the options provided below.
Once the status type entry has been created, a request will be sent to your payroll provider for confirmation.
After the new record has been approved the employee’s status will update once the daily sync runs.
Changes made to default wages in the personnel section in Hourdoc updates wages in Prism HR, whereas changes made to job wages in Hourdoc does not update Prism HR.
Once finalizing an employee via OnBoarding, the correct (latest) wage is sent through to Prism HR.
When syncing with Prism HR the latest date is used not the hire date.
Pay Rates applied to time entries within Payroll.
For this section the following setting does need to be enabled: “Required user to select a job when tracking time”.
a. When you create time entry without a job: the user's default base pay rate is used.
The user’s default base pay rate can be viewed when clicking wages:
Once your employee has a time entry, the following will display on under the current payroll through Timecard Approval. Overrides can also be completed on the fly.
b. When creating a time entry with a job that has a base pay rate, the time entry uses the job’s base pay rate:
The following is displayed when selecting the Jobs/Phases button to the right of an employee. From here you would select manage wages.
The screen below will be opened and here you will be able to edit the existing entry or add an additional entry.
Once your employee has a time entry, the following will display on the current payroll through Timecard Approval. Overrides can also be completed on the fly.
c. When creating a time entry with a job wage override, the time entry uses the override base pay rate amount and not the original amount:
The following is displayed when selecting Jobs/Phases button to the right of an employee. From here you would select manage wages.
The screen below will be opened and here you will be able to edit the existing entry or add an additional entry.
Once your employee has a time entry, the following will display under the current payroll through Timecard Approval. Overrides can also be completed on the fly.
Once you have made changes in your overrides, Submit Overrides for this to take effect.
You will note that the Gross Paid has been updated to reflect the override amount that was submitted.
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